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Category Archives: IT Security

Sacramento ARMA Records Knowledge Conference Event Recap

Conferences, Cyber Security, Data Management, Government, Information Security, Information Technology, Innovation in the Public Sector, IT Modernization, IT Security, KAI Partners, Public Sector, Ransomware, Risk Assessment, Sacramento, Technology

By Jamal Hartenstein, JD, CISSP, CGEIT, PMP

The Greater Sacramento Capitol Chapter of ARMA recently held its annual Records Knowledge Conference, which brought together records managers from city, county, and state clerk offices.

According to our local ARMA chapter, ARMA is dedicated to providing education and resources to those in the Records Management and Information Governance fields. They are committed to enhancing Records Management and Information Governance professionals through training, networking, leadership, and outreach.

The conference attendees brought a sense of eagerness to learn and share—ARMA chapter leadership gave event attendees a special opportunity to hear from world-class speakers—including and a lead researcher on the IBM Watson project, Dr. Ashish Kundu—on some of the most important and cutting-edge topics.

Along with a formidable group CEOs, I was honored to be asked to speak about Cybersecurity Threats to Information Governance. Highlights of the event and major takeaways included:

  • Understanding what data you have, who accesses it, and where it goes is paramount.
  • Conflicts among document retention policies, industry best practices, and laws suggest that we seek out and use the highest common denominator.
  • Trending topics and buzzwords the government sector include players like Smart Communities, Artificial Intelligence (AI), Digital ID, Blockchain, NIST, and the KAI Partners approach to security assessments.
  • Data Migrations are underway. Records Managers who respond to Freedom of Information Act (FOIA) requests for public records or subpoena must deliver records formats adhering to general business practices, which may be legacy.
  • Regarding Third Party Risk Management (TPRM), cloud services, and Business Associate Agreements, liability points back to the data controller regardless of contracts with data processors or third parties.
  • Mobile device management and data/device ownership remain a point of contention and confusion during public record requests.
  • Innovation is forcing a cultural shift in workforce demands and understandings of emerging technologies.
  • Artificial Intelligence (AI) solutions can be used to categorize and classify data, performing some of the tasks of current Data Custodians and Data Owners.
  • While AI may not replace Records Managers, Records Managers who understand and embrace AI will inevitably replace those who do not.

Public sector IT innovation and modernization means systems and processes change rapidly. One example of this is California Assembly Bill 2658, recently signed into law by the governor. This new law updates the definition of an Electronic Record to include blockchain and smart contracts as legally recognized records. It sends a clear signal that digital records management, particularly blockchain technology and smart contracts, are priorities for a more innovative and dynamic public sector.

This new law impacts public records requests because entries logged in public agency-owned private blockchains are electronic records. These records are susceptible to the Freedom of Information Act (FOIA). Records Managers may benefit from technology that makes the identification and delivery of public records to requestors easier. It may also create convenience for those exercising Public Records Act (PRA) requests. It’s a double-edged sword; it streamlines the processes but increases PRA volume at the same time.

The discussion of the California blockchain law was one most important topics discussed at the ARMA event. Another popular topic was IT Security Assessments.

The urgency in public sector data governance and records management is an incredible opportunity to embed IT security controls for the public sector personnel working at the heart of the ever-expanding challenges.

KAI Partners performs security assessments to address the multitude of challenges facing the public sector. Our assessments help ensure secure and efficient delivery systems where the organizational objectives align with the development of strategic plans and programs. In addition, KAI Partners’ training division—KAIP Academy—works to address technical skills gaps. Our training courses include ITIL, Project Management, Agile/Scrum, and more.

Were you at the ARMA Conference? What were your biggest takeaways about public sector innovation?

About the Author: IT Security Program Manager at KAI Partners, Jamal Hartenstein is a cybersecurity legal expert who has helped some of the country’s largest financial institutions, healthcare companies, and federal agencies develop their IT Security Roadmap programs. In his current role, Jamal provides guidance to executive staff and security professionals on laws, frameworks, and policies that help shape their strategic plan, and helps organizations innovate safely and securely. Prior to working for KAI Partners, Jamal served as an Electronic Warfare Sergeant in the U.S. Army Military Intelligence Corps, where he was a steward for Defense Information Systems Agency (DISA) framework. He earned his undergraduate degree from Georgia Military College and his Juris Doctorate from University of the Pacific, McGeorge School of Law in California.

Why you need IT Security Services

Cyber Security, Information Security, Information Technology, IT Security, Project Management, Project Management Professional (PMP), Public Sector, Ransomware, Risk Assessment, Sacramento, Technology

By Jamal Hartenstein, JD, CISSP, CGEIT, PMP

If organizations don’t have IT Security governance, risk management, and compliance measures in place, they are susceptible to breach, dissemination of data, or regulatory violations that can cripple the organization.

Case in point: The California Attorney General’s office filed a legal claim against an airline company for not having a privacy policy for their smart-phone app.

A regulatory violation (i.e., if an organization does not meet deadlines for disclosures) can mean legal penalties. Enterprises without an IT Security Strategic Plan are poorly suited to assess and manage IT related risks, in alignment with business objectives.

In any of these events, consequences include brand/reputational damages, increased cybersecurity insurance premiums, legal fees, and injunctions.

In addition to those risks, there’s a regulatory component to IT Security—the state of California mandates periodic risk assessments for public sector groups at the state, county, and city levels. To keep up with ever-changing mandates and to successfully meet regulatory mandates, you might need Strategic Risk Management Planning.

So, where do you begin to start this planning and make sure your organization is protected?

KAI Partners is your one-stop shop for IT Security services.

Whether public sector, private sector, non-profit, or small business, KAI Partners can offer IT Security services that allow your organization to operate and innovate safely.

Our IT Security services help ensure that the software, hardware, and policies you implement not only protect your organization, but also mitigate the threat of catastrophic litigation.

Members of the KAI Partners IT Security team hold credentials in Certified Information System Security Professional (CISSP), Project Management Professional (PMP)®, Certified ScrumMaster®, Certified in the Governance of Enterprise Information Technology (CGEIT), CompTIA Security+, Network+, Project+, A+, Microsoft Certified Professional (MCP), and more.

KAI Partners works together with Chief Information Officers, Chief Information Security Officers, Chief Technology Officers, IT Security Managers, vendors, and other strategic partners to help your organization create and implement a comprehensive IT Security plan.

Some of KAI Partners’ IT Security services include:

  1. Strategic Planning Development, aligned with IT Security Roadmap Program planning
  2. Security Operations and Subject Matter Expert Staff Augmentation
  3. Independent Security Assessments
  4. IT Security Governance, Risk Management, and Compliance (GRC)

Legislation, regulations, and policy shape the way organizations conduct business today. The laws have a hard time keeping up with technology—and technology has a hard time keeping up with threats. KAI Partners can help you create and implement IT Security practices that are unique to your business objectives and help protect the privacy of your organization.

Interested in learning more about how KAI Partners’ IT Security services can help your organization stay safe and compliant? Contact us today!

About the Author: IT Security Director at KAI Partners, Jamal Hartenstein is a cybersecurity legal expert who has helped some of the country’s largest financial institutions, healthcare companies, and federal agencies develop their IT Security Roadmap programs. In his current role, Jamal provides guidance to executive staff and security professionals on laws, frameworks, and policies that help shape their strategic plan, and helps organizations innovate safely and securely. Prior to working for KAI Partners, Jamal served as an Electronic Warfare Sergeant in the U.S. Army Military Intelligence Corps, where he was a steward for Defense Information Systems Agency (DISA) framework. He earned his undergraduate degree from Georgia Military College and his Juris Doctorate from University of the Pacific, McGeorge School of Law in California.